HR Coordinator/ Executive Assistant to the CHRO

Washington Trust Bank is seeking a highly experienced Executive Assistant to support the Chief Human Resources Officer (CHRO). This role provides advanced administrative, operational, and programmatic support to executive leadership and plays a key role in board support, reporting, compliance coordination, executive logistics, and employee engagement initiatives. The ideal candidate is detail-oriented, highly professional, and experienced working in a dynamic executive environment.

Location: Washington Trust Bank Main Office, 717 W Sprague Avenue, Spokane WA, 99201

• • Prepare quarterly board and executive reports, including pulling financial data, compiling information from multiple business lines, and drafting executive summaries.
  • Serve as a liaison between the CHRO, executive leaders, board members, vendors, and external partners.

• • Manage complex executive calendars and coordinate schedules across multiple senior leaders.
  • Prepare correspondence, reports, presentations, and confidential executive materials.
  • Maintain records and generate reports using Microsoft Office, HR systems, databases, and organizational tools.

• • Maintain working knowledge of HR systems to support employee status changes, terminations, reporting needs, and information requests.
  • Assist with compliance, risk management, legal, and audit-related activities.
  • Support departmental programs requiring accurate documentation and adherence to regulatory requirements.

• • Assist with executive benefits administration, including coordination with external partners and processing invoices.
  • Prepare and reconcile detailed executive expense reports.
  • Manage vendor relationships and the vendor management program for the Human Resources department.

• • Coordinate interview schedules for executive-level and high-level positions across multiple leaders.
  • Arrange travel, accommodations, and itineraries for executive candidates and external partners.
  • Support a seamless and professional candidate experience.

• • Plan, execute, and support multiple employee engagement events, leadership trainings, etc.
  • Lead HR team engagement and team-building initiatives.
  • Coordinate development, succession planning, and 360 coaching initiatives.

• Bachelors in HR or Business Administration preferred.
• Extensive experience providing high-level administrative support to senior or executive leadership.
• Foundational knowledge of Human Resources practices, including familiarity with employment law and HR policies.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working with HR systems and reporting tools.
• Experience preparing executive- or board-level reports and summaries.
• Demonstrated discretion when handling confidential and sensitive information.
• Strong organizational, project management, and event planning skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple complex priorities in a fast-paced environment.

The compensation range represents the low and high end of the base compensation range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. 

Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.

Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outlined by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment.