Internal Controls Analyst - Accounting

Role summary

Affordable Care spends about $13M a year on travel and expense across more than 460 locations.  This analyst makes sure that money is spent under policy, supported by real documentation, and approved by people who actually looked at it.  You will review expense activity, find the patterns that do not look right, document what you find so it stands up to HR and Legal, and recommend fixes to the policies and approval steps that let issues through.

What you will do

• Review and validate. Test Concur expense reports and card activity (corporate cards, travel and ghost cards, travel agency bookings) against receipts, business purpose and policy.

• Find the exceptions. Identify duplicate claims (including the same expense paid on a company card and reimbursed again), personal purchases, unsupported charges, meals claimed as travel near an employee's home, receipts that are screenshots or missing, and amounts out of line with what the vendor normally charges.

• Spot patterns. Analyze spending by employee, location and category to find unusual behavior and weak spots in expense controls.  Build and maintain recurring monitoring reports so reviews are not one-off.

• Investigate and document. Open a case file, classify findings by strength of evidence (confirmed, policy violation, requires investigation, needs verification), preserve evidence, and hand cases to HR and Legal with a clear, factual write-up.

• Test the approvers. Note where an approver passed an expense that should have been caught, and feed that back to management.

• Watch the edges. Reconcile suspended and separated employees against active card and travel profiles.  Flag AP vendor payments or staff bonuses that were routed through T&E instead of the proper workflow.

• Improve the process. Recommend and help draft changes to T&E policies, approval limits and SOPs.  Report T&E compliance trends to leadership each month.

• Support audits. Provide samples and documentation to internal and external auditors on request.

What you bring

Require

• Bachelor's degree in accounting, finance or a related field, or equivalent experience.

• 2 to 4 years in accounting, audit, accounts payable, T&E review or internal controls.

• Advanced Excel (lookups, pivots, large data sets).

• Sharp attention to detail and clear written documentation.

• Sound judgment and strict confidentiality.  You will handle sensitive employee matters.

Preferred 

• Experience with Concur or a similar T&E system and corporate card data.

• Power BI, SQL, Alteryx or similar tools for data analysis.

• CFE or CPA, or progress toward either.

• Experience in a multi location or multi entity organization.

How you will work

Skeptical but fair.  "Fraud" means intent, so you document facts and let HR and Legal draw conclusions.  You work comfortably with Accounts Payable, HR, Legal, Treasury and field leaders without revealing case details to people who do not need them.

How success is measured (targets set with your manager)

• Share of expense reports and card activity reviewed, and turnaround time per review.

• Cases documented to a standard HR and Legal can use without rework.

• Policy and approval changes proposed, adopted and tracked.

• Dollars recovered or avoided, reported separately from dollars only flagged

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.