Invoicing Specialist

What You'll Do

• At Omnidian we believe in trust and autonomy. How you create an impact is ultimately up to you. Here is an outline of some of the things you’ll be doing:
• Invoice Review & Processing (60%)
• Monitor invoice submissions upon service completion
• Review invoices against contract terms and service details
• Approve or deny invoices in alignment with contract compliance
• Communicate issues or discrepancies and request timely corrections
• Send final approval to Accounts Payable and ensure timely processing
• Partner & Internal Coordination (40%)
• Interact by phone and email with FSPs to drive accountability and ensure end-to-end visibility and completion of invoicing cycle
• Track and drive accountability for cycle time (service complete to invoice paid) by interacting with Field Service Partners via email and phone
• Collaborate with Partner Account Managers and AP to resolve roadblocks
• Proactively follow up on delays to maintain efficiency in payments
• Maintain clear and consistent documentation throughout the process

Who You Are

• Strategic negotiator with a win-win focus: able to maintain relationships while holding 3rd party contractors accountable for contract adherence
• Detail-oriented and process-driven
• Comfortable navigating ambiguity and problem-solving
• Strong communicator—clear, concise, and kind
• Deadline-driven with excellent follow-through
• Collaborative and eager to work cross-functionally

Experience You’ll Need

• 2+ years in invoicing, billing operations, accounts payable/receivable, or similar administrative role
• Familiarity with reviewing contracts or service agreements
• Strong organizational and documentation skills
• Proficient in Google Workspace or Microsoft Office Suite
• Ability to manage multiple priorities and deadlines in a remote environment

Experience That's a Plus

• Experience in a high-volume operations or field service environment
• Previous work with NetSuite, Salesforce, or similar platforms
• Knowledge of solar or clean energy service industries
• Experience working with third-party vendors or contractors

Work-life and Culture

• Most of our roles offer the opportunity to work remotely
• If you are in the Seattle area, we offer a vibrant office space in the historic and beautiful Smith Tower, in the heart of Pioneer Square
• We prioritize applicants near one of our employee clusters and offer one or more local gatherings per year
• We provide outstanding benefits including family medical, dental, vision, disability, 401(k) administration and $1k match per year and thoughtful paid time off
• We offer 12 weeks of paid parental leave to all FTE employees (birthing and non-birthing) after 1 year, and four-week paid sabbatical leave after four years
• We offer a competitive total compensation package that includes monthly health insurance premiums, bonuses and long-term stock options for every employee
• We love to lift each other up through company-wide slack channels such as #puppiesandpets, #omnidian-wellness, #praiseandbooms and #sustainablefuture
• We have affinity groups to help employees feel seen and supported, such as Rainbow Array, BIPOC, Thriving Survivors, Vets at Omnidian, Black Lights Matter and Neurospicy R Us
• We are a passionate, mission driven team that believes in collaboration, mutual respect and trust. For examples, come Discover our Story!

Grow With Us

• We mentor and invest in our employees and prioritize them for future opportunities. Check out our Instagram reels to see a few career journey examples
• Internal candidates: Check out our advice on Internal Transfer: Job Application Process
• Here are the next roles in this career track:
• Senior Invoicing Specialist
• Operations Analyst
• Partner Account Coordinator / Manager
• We’re a fast-growing startup, which means we’re constantly reinventing processes, adding new products, and asking people to use all of their skills and talents. That means there’s gonna be a lot of opportunities for you to grow, which also means you will likely be stretched in ways you’ve never experienced in a job before. If you are resilient, determined, and not afraid of a big challenge, come apply.