Office Manager & Executive Assistant

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Office Manager & Executive Assistant will be on-site at the Redmond, WA, USA office 5 days/week. They will serve as the primary support person for the Redmond, WA office, as well as provide administrative support to the GIN Executive Management Team for day-to-day functions and projects.
The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization.
This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.
This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization.
The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.

What you'll be doing

Special Skills/Experience Required:

• Minimum of 5-7 years’ experience as an office support person and/or executive administrative assistant.
• Strong administrative skills and ability to provide administrative support to GIN Management.
• Highly proficient with various Microsoft products including Outlook, Word, Excel, PowerPoint, Visio (for creating and revising org charts), SharePoint, and Teams.
• Experience using Salesforce.com at least at a user level.
• Proficiency in project management and large event coordination.
• Strong ability to multi-task and coordinate meetings and events between both external and internal groups effectively.
• A Self-starter, with the ability to understand what needs to be done without detailed, step-by-step instructions.
• Attention to detail ensuring all tasks and deliverables are completed with a high degree of accuracy, maintaining consistency and precision in all work outputs.
• Strong verbal and written communication skills.

Job Responsibilities:

• Ability to work on-site in the Redmond office Monday through Friday.
• Able to prioritize and work independently with minimum supervision.
• Assists with general facility and office responsibilities such as ordering supplies, Fed Ex shipments, copy & fax machine maintenance, managing food and beverage vendors, maintain office kitchen logistics, some filing and mail distribution.
• Creating and maintaining databases and physical files, as needed.
• Screening small amount of incoming calls and correspondence and responding independently by finding principals, referring the caller to another employee who can help, or taking comprehensive and complete messages.
• Developing relationships with regular outside contacts and their support staff to facilitate communication.
• Prepares reports and conducts some analysis on reports to ensure accuracy of data.
• Manages sensitive information with the highest levels of confidentiality.
• Ability to work outside of standard business hours (8am -5pm) on an occasional basis.
• Handles calendar management as needed for GIN Management, including the scheduling of appointments, events, meetings, conference calls, and other professional engagements.
• Arranging complex and detailed domestic and international travel plans and itineraries, compiling documents for travel-related meetings, preparing and submitting expense reimbursement forms, and tracking receipt of reimbursements
• Preparing and revising documents as required in Word, Excel, and PowerPoint including confidential correspondence, memos, manuscripts, reports, presentations, contracts, and other legal documents.
• Assists with researching various projects through department, company files, and other sources.
• Assists with drafting and composing correspondence and communication within/across departments and assists with proofreading documents to ensure all material are accurate and presentable.
• Attends meetings, takes minutes, and provides meeting notes on regular basis.
• Ability to travel domestically or internationally up to 2 - 3 times a year to attend and facilitate internal meetings when required.
• Utilizes Generative AI technologies to enhance efficiency and productivity in fulfilling job responsibilities.
• Performs other duties as required.

Academic Qualifications and Certifications:

• A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required Experience:

• Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
• Seasoned experience supporting Executive level leadership within a global organization.
• Seasoned experience dealing with highly sensitive and confidential information.

Working Conditions:

Working conditions will be onsite 5x/week, reporting to the Redmond, WA, USA office.

Pay Range: $70,000-$90,000K (based on experience).

NTT intends to offer a base pay within this range dependent upon factors such as experience and job-related requirements. Base pay is one part of the Total Rewards offerings that NTT provides to employees. We also provide benefits offerings to include medical, dental, vision, life insurance, supplemental life insurance, spouse and child life insurance, STD, LTD, Flex Spending Accounts and the Company's 401(k) retirement plan.

Join our growing global team and accelerate your career with us.

Workplace type:

On-site Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.