PMO – Business Data Analyst/PM

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

Job Summary (Primary function)

We are seeking a highly analytical and proactive Business Data Analyst / PM to join our Program and Portfolio Management team (PMO). This hybrid role is weighted toward business analysis (70–75% of responsibilities) with supporting project management responsibilities in an Agile environment. 

The position plays a critical role in delivering business-focused projects that enable enterprise-wide, cross-functional planning across Development, Technical Operations, Regulatory Operations, and Medical Affairs with the overarching goal of achieving fully aligned strategic planning, integrated reporting, and actionable analytics across the R&D portfolio.

An emphasis of this role is on reporting and analytics — ensuring that robust, actionable insights are defined and prioritized at project initiation, with solutions deliberately designed to meet both general business requirements and clearly articulated analytics/reporting needs from the outset.

Essential Functions of the Job (Key responsibilities)

Primary Responsibilities:

Business Analysis:

o Lead requirements elicitation and analysis for business-focused initiatives, with particular emphasis on defining reporting and analytics requirements upfront.

o Partner closely with business stakeholders to understand strategic objectives, key performance indicators (KPIs), decision-making needs, and insight gaps — then translate these into clear, prioritized reporting/analytics requirements.

o Initiate projects with a strong analytics-first mindset: identify the critical questions the business needs answered, define target dashboards, reports, metrics, and data flows before detailed solutioning begins.

o Drive solution design that intentionally delivers both core business functionality and high-value, reliable reporting/analytics capabilities.

o Create detailed business requirements, user stories, process flows, data models, and analytics specifications that guide system configuration, data engineering, and PowerBI development work.

Project Management (Supporting Focus in Agile Environment):

o Manage project delivery using Azure DevOps in a sprint-based Agile framework (sprint planning, backlog refinement, daily stand-ups, retrospectives).

o Coordinate cross-functional teams including technical specialists (system configuration/customization), data engineering (data lake, ETL, data quality), PowerBI developers (report/dashboard creation), and business stakeholders (training, adoption, communication).

o Track progress, manage risks/dependencies, and ensure deliverables meet both functional business needs and defined reporting/analytics objectives.

Reporting & Analytics Leadership:

o Serve as the primary advocate for analytics and reporting excellence within projects.

o Work with stakeholders to establish success criteria that include measurable improvements in insight availability, data accuracy, timeliness, and usability of reports/dashboards.

o Collaborate closely with data engineering and PowerBI teams to ensure end-to-end data flows support the agreed analytics vision.

o Facilitate validation of reporting outputs during user acceptance testing (UAT) to confirm business and analytical requirements are fully met.

Stakeholder Engagement & Change Enablement:

o Build strong partnerships with business leaders, portfolio managers, and functional teams to align priorities and ensure analytics/reporting needs are understood and championed.

o Develop and deliver training, user guides, and communication plans to drive adoption of new/enhanced reporting capabilities and system functionality.

General Project Management & Business Analysis Duties:

o Support change management, UAT coordination, and post-implementation reviews focused on both operational success and realization of reporting/analytics benefits.

o Contribute to continuous improvement of Agile practices, portfolio management utilization, and overall analytics maturity within the Strategic Portfolio and Project Management team.

Skills Required:

o Demonstrated experience defining and driving analytics/reporting requirements from project inception through delivery.

o Solid understanding of Agile methodologies and proficiency with Azure DevOps.

o Experience working with data engineering teams, data lakes, and visualization tools (PowerBI highly preferred).

o Excellent requirements elicitation, analytical thinking, stakeholder management, and communication skills.

Other Skills:

o Strong business acumen with a natural orientation toward data-driven insights and measurable business outcomes.

o Proactive, organized, and able to manage complexity across multiple stakeholders and technical teams.

o Excellent communicator who can translate complex analytics/reporting needs into clear requirements and vice versa.

Additional Skills Preferred:

o Certifications: CBAP, PMI-PBA, PMP, Agile/Scrum (CSM/PSM), or BI-related certifications (e.g., Microsoft Certified: Data Analyst Associate).

o Prior experience in pharmaceutical, biotech, or regulated R&D environments (clinical, regulatory, medical affairs domains).

o Familiarity with data modeling, ETL concepts, and dashboard/report design principles.

Qualifications (Minimal acceptable level of education, work experience, and competency)

•         Bachelor’s degree in Mathematics, Statistics, Computer Science, Social/Physical/Life Science, Information Systems, Analytics, Project Management, Business, or related field and Minimum three (3) years’ experience in data analytics
•         4–6+ years of experience in business analysis, with at least 2 years in a role with significant focus on reporting, analytics, and/or business intelligence.

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#LI-REMOTE

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***