Senior Sourcing Manager, Supply Chain - Executive VC Administrative Offices

LocationSAINT LOUIS, MO 63112 Scheduled Hours40

Position SummaryThe Senior Sourcing Manager, Supply Chain is responsible for leading strategic sourcing, contract development, and procurement governance for construction and MRO (maintenance, repair, and operations) categories. This role drives supplier strategy, cost optimization, contract compliance, and operational procurement excellence while ensuring effective systems utilization, stakeholder alignment, and regulatory adherence. The position plays a critical leadership role in delivering efficient, compliant, and value-driven supply chain performance across the organization.

Job Description

Strategic Sourcing and Contract Management

• Support execution of sourcing strategies for construction, facilities, and MRO categories in alignment with enterprise objectives.
• Support the full contract lifecycle, including RFP/RFQ development, supplier evaluation, negotiation, and award.
• Help identify and implement cost savings and value optimization initiatives.
• Help establish and manage strategic supplier relationships, including performance reviews, issue resolution, and business reviews.
• Evaluate and manage participation in cooperative and group purchasing agreements.

Lead Vendor/Contractor Prequalification Program

• Governance of prequalification processes (e.g., JOC and other delivery models).
• Oversight of contractor qualification standards and compliance.
• Coordination of annual reviews and qualification refresh cycles.

Procurement Governance, Systems and Approvals

• Review and approve procurement transactions to ensure compliance with institutional policies, including:
• Workday purchase orders (PO), change orders (CO), and supplier invoices (SI).
• PMWeb contract documents, amendments, and approvals.
• Exercise delegated approval authority for purchase orders, change orders, supplier invoices, and contracts up to $250,000 per transaction or contract term, in accordance with institutional policy.  Escalate transactions exceeding approved thresholds to appropriate senior leadership for review and approval.
• Help oversee procurement workflows, including:
• Purchase requisition review for completeness and compliance.
• Monitoring procurement workflow queues and approvals.
• Provide strategic and operational guidance to departments on procurement processes and documentation requirements.

Contract Administration and Compliance

• Support contract administration standards and documentation, including the following:
• Contract templates, forms, and governance alignment with Contracts Committee processes.
• Tracking of contract expiration, renewals, and continuing service agreements.
• Monitoring contract type utilization and spending limits.
• Help ensure supplier onboarding processes meet compliance and documentation requirements.
• Support procurement compliance monitoring activities, including:
• Ensuring procurement documentation completeness and audit readiness.
• Supporting internal and external audits.
• Monitoring supplier compliance with insurance, bonding, and regulatory requirements.

Analytics and Financial Management

• Develop and monitor spend analytics, cost savings, and supplier performance metrics to support leadership decision making.
• Prepare and present reports on sourcing outcomes, contract utilization, and financial impact.
• Identify trends and recommend actions to improve efficiency and reduce costs.
• Monitor procurement data integrity, including:
• Supplier and contract databases.
• Spend data compilation and reporting for leadership review.

Supply Chain Operations and Systems Support

• Work with cross-functional teams to help resolve procurement, invoice, and system-related issues.
• Maintain sourcing documentation, contract records, and standard operating procedures.
• Support implementation and continuous improvement of procurement and contract management systems.
• Help ensure user training, documentation standards, and adoption of procurement tools and processes.

Stakeholder and Supplier Engagement

• Serve as a liaison between internal stakeholders and external suppliers.
• Provide responsive support and resolution for procurement and supplier issues.
• Partner with stakeholders to align sourcing strategies with operational and capital project needs.
• Promote strong customer service and effective communication of procurement policies and procedures.

Continuous Improvement and Strategy

• Help lead process improvement initiatives across sourcing and procurement functions.
• Participate in strategic planning and supply chain initiatives.

Perform other duties as required.

• Support budget planning, compliance tracking, supplier documentation governance, and audit readiness efforts.

Working Conditions:
Job Location/Working Conditions

• Hybrid office environment with occasional on-site meetings and vendor engagement across campus and project locations.
• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Procurement, Contracting, Business Or Related Field Working Within A Large Organization (5 Years)

Skills:

Analytical Thinking, Customer Service, Deadline Management, Detail-Oriented, Negotiation, Prioritization, Problem Solving, Stakeholder Collaboration, Verbal Communications, Written Communication

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications

• Experience negotiating contracts and managing supplier relationships.

Preferred Qualifications

• Experience in construction, facilities, or MRO sourcing environment.
• Knowledge of construction delivery methods (Design-Bid-Build, CM at Risk, Design-Build).
• Knowledge of contractor prequalification processes and governance.
• Knowledge of construction insurance and bonding requirements.
• Knowledge of facilities and MRO supplier markets, including regional (St. Louis) dynamics.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Change Orders, Construction Contracts, Construction Insurance, Contract Administration, Contract Management System (CMS), Contract Negotiations, Cooperative Purchasing, Inventory Management, Pm Web, Procurement, Procurement Governance, Supplier Relationship Management, Vendor Contracts

GradeG14

Salary Range$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.