Sourcing & Meeting Manager

The Sourcing and Meeting Manager is responsible for sourcing, negotiating, and contracting up to 100 events per year. This person will utilize Cvent software for sourcing, building, and managing online registration sites, and building mobile apps utilizing Attendee Hub. This role requires a seasoned professional with knowledge of venues throughout the US, expertise in analyzing proposals, and collaborating with planners to determine the best venues and locations for our events. Candidates should have strong negotiation skills and be familiar with hotel contracts to ensure favorable pricing and realized cost savings.

Responsibilities:

• Research venues to ensure that client requirements are met.
• Guide planners and meeting hosts toward selection of best venue and location for a particular event.
• Utilize preferred vendors for quality of service, minimal risk and maximum pricing advantage.
• Negotiate hotel contracts
• Identify venues in markets most utilized for purpose of negotiation and benefit to Zoetis.
• Build and Maintain relationships with NSOs and sales managers at individual hotels.
• Negotiate all hotel contracts to ensure favorable pricing and realized cost savings.
• Utilize Cvent technology as an account administrator. Maintain templates and guides used by planning team.
• Keep abreast of new destination options, well-priced seasonal destination options and “hot date” offerings.
• Coordinate site inspections with suppliers and planners.
• Visit hotels and cities often sourced to determine best venues for future groups.
• Develop, edit and manage meeting registration websites. Ensure layout and design match meeting objectives. Generate reports for planners to aide with rooming lists, attendance, registration materials, etc. Provide post-trip summary reports.
• Provide system support to planning team on all Cvent-related questions or concerns.
• Plan small and out-of-scope meetings

Qualifications:

• BA/BS required, preferably in Meeting/Event Management, Hospitality Management, Communications, Business, or related field
• A minimum of 5 years’ experience in conference and/or sourcing management.
• Strong background in full-scale conference planning and management.
• Expert in Excel and Cvent
• Strong computer skills required in Excel, Word, Internet, PowerPoint
• Solid skills negotiating contracts
• Must have and maintain excellent relationships with hotel partners, venues and DMCs and have outstanding reputation within the hospitality industry
• Clear, concise written and verbal communication skills.
• Excellent time management skills.
• Meticulous
• Strong organizational and multi-tasking abilities
  • CMP preferred
  • Ability to be a collaborator
  • Independent, initiative-taker

PHYSICAL POSITION REQUIREMENTS

• Office based role

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.