Top Executive Assistant Jobs in Seattle, WA

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Supports a senior executive and leadership team by managing complex calendars, travel, expenses, meetings, events, documentation, reporting, and follow-ups. The role requires proactive organizational support, cross-functional coordination, process improvement, document preparation, discretion with confidential information, and the ability to manage shifting priorities across multiple time zones with minimal supervision.

Provides high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner. Responsibilities include complex calendar management, travel coordination, expense reporting, executive communications, meeting preparation, action-item follow-up, filing, confidential information handling, and special project coordination. The role serves as a liaison between leadership and internal and external stakeholders while helping align sales and operations priorities.

Supports senior executives and department operations by coordinating calendars, meetings, presentations, administrative procedures, budgets, expense reconciliations, process improvements, and special projects. The role requires strong organization, discretion, communication, multitasking, and problem-solving skills while working primarily onsite in Seattle under a hybrid schedule.

Provides comprehensive executive support to an SVP, including complex calendar and travel management, incident and escalation coordination, governance forums, customer programs, events, expenses, communications, presentations, project tracking, workflow automation, and confidential information management. The role also supports board-level materials, stakeholder relationships, team operations, and occasional on-site customer events and travel.

Provides executive administrative support for the Law Dean’s Office by managing calendars, appointments, meetings, correspondence, mail, phone calls, travel arrangements, expense reports, and follow-up tasks. The role coordinates with deans, staff, and external contacts, prepares meeting materials, supports financial administration, and serves as lead backup for administrative assistants.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Serve as the CEO’s trusted operating partner by managing calendars, Board and investor logistics, executive meetings, travel, communications, confidential matters, and follow-through. Coordinate the executive leadership rhythm, prepare briefings, manage expenses and vendors, support special projects, and improve Office of the CEO processes using digital and AI tools. The role requires discretion, independent judgment, exceptional organization, and responsiveness in a fast-paced onsite environment.

Provide proactive administrative support to up to three VP-level Product and Engineering leaders. Manage complex calendars across time zones, coordinate travel, resolve scheduling conflicts, protect executive focus time, handle expenses, manage vendor and partner relationships, and support team events and company-wide initiatives. The role requires discretion, strong judgment, organization, attention to detail, and the ability to operate independently in a fast-paced technical environment.

Provides high-level executive support to the CEO and Executive Leadership Team. Responsibilities include complex calendar management, meeting and offsite planning, board and stakeholder communications, agenda and pre-read coordination, action-item tracking, signature routing, expense reporting, compliance tracking, and workflow management. The role requires sound judgment, discretion, independent execution, AI-enabled information synthesis, and occasional travel for board meetings and company events.

Provides high-level executive assistance to an EVP of Sales, including calendar and travel management, meeting preparation, correspondence, reports, events, expenses, procurement, approvals, onboarding, and special projects. Partners with cross-functional leaders, tracks priorities and action items, maintains confidentiality, improves administrative processes, and supports a distributed workforce using collaboration and conferencing tools.

Provides comprehensive executive administrative support to senior technology leaders, including complex calendar and meeting management, international coordination, travel and expense arrangements, event planning, presentations, shared-resource management, and special projects. The role requires independent judgment, strong organization, discretion, communication skills, and flexibility to support globally distributed teams across international time zones.

Supports Customer Experience leaders by managing calendars, coordinating meetings and travel, processing expenses, handling communications, maintaining confidentiality, and providing administrative and event support. The role also involves creating presentations, partnering with cross-functional teams, anticipating leadership needs, supporting strategic priorities, and contributing to operational efficiency and continuous improvement.

Provides remote administrative and project coordination support to the CEO and leadership team. Responsibilities include calendar and meeting management, travel booking, meeting preparation and follow-up, project tracking, Asana and Salesforce updates, document organization, expense processing, and vendor or reimbursement support. The role requires strong organization, discretion, communication, independence, and prior experience working with Mosaic.

Provides high-level administrative support to multiple HR vice presidents through complex calendar management, travel coordination, expense reporting, meeting logistics, follow-up tracking, and confidential information handling. The role also supports office operations by managing communal supplies, inventory, vendor orders, deliveries, and mail. It requires strong judgment, organization, discretion, and proactive prioritization in an office-based corporate environment.

Provides advanced administrative and executive support to the Head of Consumer Credit Management & Decision Sciences and leadership team. Responsibilities include complex calendar management, meeting and event coordination, domestic and international travel arrangements, expense reporting, executive communications, presentations, confidential records, leadership meeting follow-up, and transformation initiative coordination. The role requires strong judgment, organization, discretion, communication skills, executive presence, and the ability to manage shifting priorities in a hybrid environment.

Provides comprehensive administrative and operational support to Product Management leadership. Responsibilities include complex calendar and travel management, expense coordination, event planning, guest and stakeholder support, meeting action tracking, process improvement, and project ownership. Acts as a liaison with customers, partners, vendors, and internal teams while managing administrative projects and improving team efficiency.

Provides strategic, confidential support to C-level executives by managing complex calendars, communications, priorities, meetings, travel, briefing materials, and follow-up actions. Acts as a liaison with senior leaders and stakeholders, handles sensitive information, resolves issues, supports cross-functional initiatives, improves executive-office processes, and mentors administrative professionals. The role requires substantial autonomy, judgment, discretion, business acumen, and strong communication skills.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.

Coordinate the CTO’s calendar, inbox, priorities, and executive documentation while managing marketing team activities, campaigns, creative work, technology projects, meetings, deadlines, KPIs, and action items. The role identifies bottlenecks, documents processes, reports progress to leadership, and supports collaboration across international teams and time zones. It requires strong organization, communication, initiative, and comfort with business, project management, CRM, and AI tools.

Provides remote executive and administrative support to nonprofit leaders, including inbox and calendar management, board and committee coordination, governance records, donor and CRM administration, gift processing, grant support, events, volunteers, reporting, correspondence, and meeting documentation. The role also manages client relationships, coordinates across time zones, protects sensitive information, and uses productivity and AI tools to streamline recurring work.

Serves as the President’s strategic right hand, managing daily priorities, inbox and Slack communications, calendar, meeting follow-ups, executive onboarding, travel logistics, board preparation, and cross-functional coordination. The role requires strong judgment, discretion, organization, project management, data analysis, presentation skills, and the ability to create structure in a fast-growing, ambiguous environment while providing candid executive support.

Supports the President and senior leadership team through executive calendar management, meeting preparation, travel coordination, strategic planning support, action-item tracking, executive communications, presentations, dashboards, event coordination, expense reporting, and process improvement. The role coordinates cross-functional initiatives, maintains leadership documentation, leverages AI and automation tools, and ensures strategic priorities advance with strong visibility, accountability, and follow-through.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.