Top Executive Assistant Jobs in Seattle, WA

Supports multiple senior executives through complex calendaring, prioritization, communications, travel, expenses, meetings, presentations, events, and administrative process improvement. Coordinates executive interviews and onboarding logistics with Talent Acquisition and HR, drives meeting actions and strategic projects, supports team engagement, and handles confidential information. Requires 7+ years supporting VP or C-level executives, expert Microsoft Office and cloud-system proficiency, strong organization and communication skills, and willingness to travel as needed.

Supports a senior executive and leadership team by managing complex calendars, travel, expenses, meetings, events, documentation, reporting, and follow-ups. The role requires proactive organizational support, cross-functional coordination, process improvement, document preparation, discretion with confidential information, and the ability to manage shifting priorities across multiple time zones with minimal supervision.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Provide proactive administrative support to up to three VP-level Product and Engineering leaders. Manage complex calendars across time zones, coordinate travel, resolve scheduling conflicts, protect executive focus time, handle expenses, manage vendor and partner relationships, and support team events and company-wide initiatives. The role requires discretion, strong judgment, organization, attention to detail, and the ability to operate independently in a fast-paced technical environment.

Provides administrative and operational support to three VP-level Engineering leaders. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, expense reconciliation, event and program planning, status tracking, cross-functional follow-up, and confidential information handling. The role requires hybrid onsite work in Sunnyvale or Redmond, strong organizational and communication skills, discretion, and hands-on use of AI tools to improve workflows.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel, communications, records, budgets, expenses, and project tracking. Coordinates cross-functional initiatives, prepares meeting materials, supports onboarding and engagement activities, and mentors junior administrative staff. The role requires strong communication, diplomacy, executive presence, initiative, budget management, event coordination, Microsoft Office proficiency, and project-tracking skills. This hybrid position is based in the greater Seattle area.

Provides comprehensive executive and business support to a Corporate Vice President, including calendar and meeting management, event coordination, travel arrangements, communications, project ownership, budget and expense tracking, resource planning, onboarding, headcount support, and space management. The role coordinates across teams, handles confidential information, improves processes, mentors colleagues, and supports rhythm-of-business activities in a global environment.

Supports multiple C-suite executives by managing complex calendars, domestic and international travel, meeting preparation, follow-through, communications, leadership events, and executive workflows. The role requires anticipating needs, resolving scheduling conflicts, tracking commitments, handling sensitive information, and improving administrative processes through practical systems and automation. This is an onsite position in Seattle, Washington, requiring five days per week in the office.

Provides high-level administrative and operational support to the President and CEO, Executive Office, and Chief of Staff. Responsibilities include complex calendar management, meeting and travel coordination, briefing preparation, expense processing, board and governance support, stakeholder communications, records management, office management, supply ordering, building maintenance, and event logistics. The role requires discretion, strong organization, proactive problem-solving, and effective coordination with executives, board members, staff, vendors, and community stakeholders.

Provides strategic executive support to Vice President and Senior Director leaders, including complex calendar management, domestic and international travel coordination, meeting preparation, communications, expense reporting, event logistics, budgeting, and operational tracking. The role anticipates executive needs, manages competing priorities, supports special projects and strategic initiatives, improves processes, and coordinates across global teams with discretion and sound judgment.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serves as a trusted, discreet strategic partner, coordinating priorities across global stakeholders and supporting business initiatives, board-level interactions, and transformation projects. Requires strong judgment, executive presence, organization, confidentiality, and independent decision-making in a fast-paced, remote environment.

Provides high-level administrative, calendar, communication, travel, meeting, expense, and project management support to senior clinical and clinical trial leaders. Coordinates complex domestic and international travel, conferences, meetings, invoices, purchase orders, and sensitive communications. The role requires discretion, proactive prioritization, strong organization, adaptability, confidentiality, and responsiveness in a fast-paced biotechnology startup environment.

Supports the Executive Director of Advancement and Advancement team through executive administration, calendar management, donor and prospect database support, fundraising reporting, event planning, correspondence, documentation, meeting notes, inventory, and logistics. The role requires strong organization, communication, confidentiality, judgment, multitasking, and proficiency with office productivity tools and CRM systems. Occasional evening and weekend event work is required.

Provides high-level administrative and operational support to the VP of Global Partnerships. Responsibilities include calendar and travel management, expense reporting, CRM updates, sales documentation, proposal coordination, order processing, stakeholder communication, onboarding, event coordination, KPI reporting, dashboards, and ad-hoc strategic project support.

Supports 3–4 senior executives by managing complex calendars, meetings, communications, travel, expenses, onboarding, access permissions, contracts, and operational workflows. Serves as an executive gatekeeper and liaison, coordinates high-stakes engagements, tracks action items, provides technology support, and uses AI tools to streamline administrative processes and improve productivity.

Provides comprehensive administrative and operational support to an executive, including calendar and travel management, meeting coordination, expense reporting, research, presentations, communications, and confidential information handling. Organizes leadership meetings, prepares agendas and reports, tracks action items, builds relationships across the organization, and may direct support staff or other resources.

Provides high-level administrative and operational support to executives by managing complex calendars, meetings, communications, travel, expenses, records, vendors, events, and special projects. The role coordinates priorities across Financial Lines and Cyber businesses, prepares executive and board materials, tracks follow-ups, handles sensitive information, and serves as a professional liaison for internal and external stakeholders.

Provides comprehensive executive and administrative support to a Senior Vice President and Vice President. Responsibilities include complex calendar management, meeting and event coordination, executive communications, expense reconciliation, travel arrangements, presentation preparation, confidential records management, team engagement initiatives, and assigned projects. The role requires strong organization, communication, discretion, adaptability, attention to detail, and proactive follow-through in a fast-paced technology organization.

Provides administrative support to executives by managing schedules, meetings, correspondence, presentations, travel arrangements, special projects, and confidential information. The role requires strong communication, organization, prioritization, typing, attention to detail, and proficiency with Microsoft Office Suite. This is a fully remote position open to candidates with 0–5 years of administrative or executive assistant experience.

Supports corporate operations by coordinating reports, meetings, interviews, executive meetings, international events, travel, expenses, suppliers, and stakeholders. The role requires excellent organization, communication, judgment, accountability, and attention to detail in a globally distributed environment. Candidates should be able to travel for company events, learn new technology quickly, and manage processes and initiatives across departments.

Provides high-level administrative and strategic support to the CEO, including complex calendar management, executive communications, domestic and international travel planning, meeting coordination, presentations, confidential matters, stakeholder liaison work, and initiative tracking. The role requires exceptional judgment, discretion, organization, communication, and flexibility to work onsite and outside standard business hours, including evenings and weekends.

Supports the VP of Platform Engineering and leadership team through complex calendar management, travel and expense coordination, meeting operations, hiring coordination, project tracking, process improvement, communications, and confidential information management. The role also improves organizational workflows, maintains leadership visibility into project updates and recruiting pipelines, coordinates events and offsites, and supports evolving operational projects in a fast-growing, autonomous environment.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Provides comprehensive administrative support to senior technology executives, including complex international calendar management, meeting coordination, team events, travel arrangements, expense reporting, presentations, shared information management, and special projects. The role requires strong prioritization, discretion, communication, organization, and the ability to work autonomously across international teams and time zones in a fast-paced environment.