Top Executive Assistant Jobs in Seattle, WA

Provides administrative and operational support to three VP-level Engineering leaders. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, expense reconciliation, event and program planning, status tracking, cross-functional follow-up, and confidential information handling. The role requires hybrid onsite work in Sunnyvale or Redmond, strong organizational and communication skills, discretion, and hands-on use of AI tools to improve workflows.

Provides high-level executive support to the SVP of Revenue Operations, including complex calendar management, domestic and international travel coordination, expense management, briefing preparation, meeting support, stakeholder communication, action-item follow-through, onboarding, and process improvement. The role requires exceptional discretion, organization, judgment, communication, and adaptability while supporting a distributed executive leadership environment.

Provides comprehensive administrative support to senior technology executives, including complex international calendar management, meeting coordination, team events, travel arrangements, expense reporting, presentations, shared information management, and special projects. The role requires strong prioritization, discretion, communication, organization, and the ability to work autonomously across international teams and time zones in a fast-paced environment.

Provides high-level administrative and project support to the Executive Vice Chancellor and COO. Manages complex calendars, communications, travel, meetings, events, purchasing, expense reports, confidential materials, committees, and office operations. Coordinates stakeholders, prepares executive presentations and briefing materials, conducts research, supports strategic initiatives, and ensures priorities, deadlines, and logistics are handled accurately and professionally.

Provides high-level administrative and operational support to two senior executives. Responsibilities include complex calendar management, strategic prioritization, travel coordination, executive meetings, expense reconciliation, purchase orders, business rhythm activities, confidential information handling, and cross-functional stakeholder coordination. The role requires strong judgment, discretion, executive presence, organization, communication, and the ability to independently anticipate and resolve leadership needs in a fast-paced environment.

Provides advanced administrative support to a VP or senior officer by managing complex calendars, correspondence, meetings, travel, budgets, confidential information, stakeholder communications, and strategic initiative tracking. The role coordinates with executives, boards, internal teams, and external partners; prepares reports and presentations; monitors expenses; and proactively improves administrative processes. This is a hybrid position requiring discretion, organization, independent judgment, and strong attention to detail.

Provides high-level administrative support to a VP of Product Management, including calendar and meeting management, executive communications, global travel and expense coordination, speaking engagement preparation, corporate and team event planning, special projects, reporting, and confidential information handling. The role requires strong judgment, communication, organization, initiative, and experience supporting director-level or higher executives.

Provides executive and administrative support for an Imaging and Procedures leader, including complex calendar and schedule management, meeting preparation, travel arrangements, communications, process coordination, onboarding, knowledge management, regulatory visit support, budget tracking, and collaboration with internal and external partners. The role is fully onsite, requires strong organizational and communication skills, and involves handling confidential information.

Provides proactive executive support to the Vice President of Philanthropy, including complex calendar management, meeting and event coordination, travel, expenses, purchasing, contracts, communications, presentations, budget support, onboarding, and department operations reporting. Requires strong judgment, discretion, organization, communication, and problem-solving skills in a primarily in-person, fast-paced environment. Occasional travel and evening or weekend work may be required.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide comprehensive calendar, meeting, travel, expense, and administrative support to the CEO and executive team. Coordinate meetings, agendas, notes, communications, events, offsites, invoices, and recruiting interviews. Proactively optimize administrative workflows, triage requests, manage shifting priorities, maintain confidentiality, and support occasional work outside regular business hours, including weekends.

Provides confidential administrative and executive support, including complex calendar management, travel coordination, expense reporting, document and presentation preparation, correspondence, call and email handling, and project support. The role requires strong organization, communication, discretion, judgment, multitasking, and deadline management while supporting C-level executives and handling ad hoc business and personal matters.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Support the CFO and SVP of Finance through complex calendar, travel, meeting, presentation, communication, and administrative management. Coordinate priorities, action items, executive and board materials, stakeholder communications, and confidential financial information. The role requires proactive judgment, strong organization, discretion, and the ability to manage competing priorities while improving operational processes and executive effectiveness.

Provide high-level executive support by managing complex calendars, travel, meetings, offsites, expenses, presentations, action items, and special projects. The role requires prioritizing competing demands, improving business processes, coordinating distributed teams, and supporting executive efficiency. Some after-hours availability and travel for organizational offsites are required.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Supports senior executives and leadership teams by managing complex calendars, domestic and international travel, expenses, meetings, correspondence, presentations, and confidential information. Coordinates across global teams and time zones, prepares reports and agendas, manages Concur expense reconciliation, and contributes to ad hoc initiatives. The role requires independent judgment, strong organization, discretion, adaptability, and effective communication in a fast-paced remote environment.

Support the COO and other senior executives by managing complex calendars, executive and Board meeting logistics, travel, correspondence, expenses, confidential information, and action-item follow-up. The role coordinates with executives, Board members, regulators, external partners, vendors, and event teams while providing backup coverage across the executive suite. It requires strong judgment, discretion, organization, communication, and adaptability in a regulated fintech environment.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Support two or more Seattle-based executives by managing complex calendars, scheduling, travel, events, agendas, briefings, and leadership materials. Maintain confidentiality, coordinate executive priorities, track action items, support board meetings and VIP events, and follow up on initiatives. The role requires strong communication, organization, discretion, attention to detail, and cross-functional coordination. It is in-office in Seattle three days weekly, with up to 10% travel.

Provides confidential administrative, planning, calendar, correspondence, meeting preparation, logistical, and special project support to a senior health system executive. The role coordinates extensively with organizational leaders and stakeholders, represents the executive professionally, and contributes to strategic objectives. Requires substantial executive administrative experience, strong organizational skills, and discretion in handling sensitive information.