Top Executive Assistant Jobs in Seattle, WA

Support the CEO by managing complex calendars, domestic and international travel, correspondence, expenses, personal tasks, research, and confidential information. Coordinate vendors, events, appointments, and executive relationships while prioritizing requests and providing administrative coverage. Use AI tools to streamline inbox management, meeting preparation, travel planning, and research. The role requires frequent commuting to Orange County, reliable transportation, strong discretion, exceptional organization, and experience supporting C-suite executives.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Provides virtual administrative and executive support for multiple clients, including project management, scheduling, email management, lead conversion, research, data entry, deadline tracking, and adapting to changing priorities. Requires strong communication, independent problem-solving, time management, technology proficiency, and the ability to manage diverse client relationships remotely.

Manage clients’ sales pipelines through inbox management, LinkedIn and cold-email outreach, prospect research, CRM maintenance, qualification, proposals, scheduling, follow-ups, and pipeline reporting. Prepare sales collateral, support referrals and networking, coordinate handoffs, maintain outreach compliance, protect confidential data, and handle related administrative tasks. The role requires independent client ownership, strong communication, and at least 20 hours weekly in a remote contractor capacity.

Support two or more Seattle-based executives by managing complex calendars, scheduling, travel, events, agendas, briefings, and leadership materials. Maintain confidentiality, coordinate executive priorities, track action items, support board meetings and VIP events, and follow up on initiatives. The role requires strong communication, organization, discretion, attention to detail, and cross-functional coordination. It is in-office in Seattle three days weekly, with up to 10% travel.

Provides remote executive and personal administrative support, including calendar and meeting management, travel coordination, expense reporting, confidential information handling, correspondence, event planning, record keeping, bill payment, and project follow-up. The role requires proactive organization, sound judgment, excellent communication, and the ability to manage competing priorities independently while supporting senior leaders and operational initiatives.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level administrative support to senior tech executives including complex international calendar management, meeting coordination across time zones, travel booking and expense reporting, event and meeting logistics, project coordination for team initiatives, presentation support, and ad-hoc special projects. Must proactively prioritize, streamline processes, and work autonomously in a fast-paced, global environment.

Provides executive-level administrative support to leaders in the Product organization. Responsibilities include complex calendar and meeting coordination, visitor scheduling, expense management, travel planning, team event support, cross-functional collaboration, meeting readiness, and proactive conflict resolution. The role requires independent judgment, strong organization, effective communication, problem-solving, and proficiency with Microsoft productivity tools. The assistant must work proactively, manage competing priorities, and support executives in a fast-paced high-tech environment.

The Executive Assistant will support the Executive Director, manage communications, organize administrative projects, maintain the calendar, and assist with fundraising efforts and other tasks as assigned.

This role provides executive support to the Managing Director, managing schedules, correspondence, meetings, and coordinating team projects across time zones.

The Executive Assistant to CEO manages the CEO's schedule, communications, and operations, ensuring efficiencies and providing strategic support effectively.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Supports C-level executives by managing schedules and communications, handling administrative and logistical tasks, researching and sharing information, preparing documents and presentations, editing business materials, and managing confidential, time-sensitive matters. The role requires flexibility, discretion, strong communication, decision-making, and problem-solving skills in a fast-paced environment.

The Executive Assistant supports the General Manager and Citizenship Program Coordinator, organizes applicant files, aids in training courses, and verifies citizenship application completions.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

The Executive Assistant provides support to executives by managing schedules, communications, and priorities, while also optimizing workflows and processes.

The Senior Executive Assistant provides high-level executive support, mentors other assistants, manages priorities, and improves workflows using technology.

Provide high-touch remote executive support: manage inboxes and complex calendars, coordinate meetings and travel, prepare presentations and reports, maintain CRMs and project tools, conduct research, draft communications, handle confidential information, and proactively own client satisfaction as an independent contractor.

The Executive Assistant provides high-level administrative support to executives, manages calendars, prepares materials, and supports meetings and projects, ensuring leaders focus on strategic priorities.

Provide high-level administrative support to the CEO: manage schedule, travel, communications, email, reports and presentations; coordinate across departments; improve processes; maintain confidentiality; act as CEO brand ambassador.

Provide high-trust executive support to the CIO and two VPs: manage complex calendars across time zones, coordinate travel, prepare briefs and agendas, take notes and track follow-ups, handle expenses and administrative tasks, triage Slack and inbound requests, and collaborate with a tight-knit EA team in a fast-paced remote environment.

Provide high-level administrative and personal support to the CEO: manage scheduling, coordinate meetings and complex travel, take meeting notes and follow up on action items, prepare meeting materials, handle confidential information, organize executive team events and offsites, and perform ad hoc personal errands and tasks.