Manage full accounts payable cycle: process and code invoices, run weekly payments, maintain vendor records and W9s, reconcile AP and credit card statements, prepare month/year-end reconciliations and accrued payable entries, assist audits, produce 1099 reports, and respond to vendor inquiries while ensuring policy compliance and data confidentiality.
Job Summary
*Dough Zone USA and Moji Food are committed to creating a diverse work environment and are proud to be an equal employment opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Dough Zone USA and Moji Food participate in the E-Verify program to confirm the employment eligibility of all newly hired employees.
The Accounts Payable Specialist will be responsible for managing the company’s full AP cycle. The job duties include but not limit to maintaining vendor records, processing AP invoices and payments timely and accurately according to company policies, reconciling credit card statements, preparing accrued payable journal entries, reconciling month end/year end AP related accounts, assisting with audit, producing 1099’s report timely for year end, and other duties as assigned.
Key Responsibilities
- Invoice Management:
- Review and verify invoices for accuracy and completeness.
- Code and process invoices in the accounting system.
- Resolve discrepancies or disputes with vendors or purchasing managers.
- Payment Processing:
- Prepare and process weekly pay run according to payment terms.
- Vendor Management:
- Maintain accurate vendor records including contact info and W9’s.
- Respond to vendor inquiries within 24-48 hrs.
- Reconciliation and Reporting:
- Reconcile accounts payable transactions and ensure proper documentation.
- Prepare month-end and year-end accounts payable related reconciliations.
- Prepare documentation as requested for audits or internal reviews.
- Compliance and Policy Adherence:
- Ensure compliance with company policies, procedures, and relevant laws/regulations.
- Maintain confidentiality and integrity of financial data.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- BA degree in Accounting preferred or equivalent of at least 2 years of accounts payable experience.
- Proficient in accounting software and MS Excel a must.
- Strong attention to accuracy and details
- Excellent organizational and time-management skills.
- Effective communication and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
Be our partners and enjoy these with us:
- Salary ranges: $24.00 - $30.00 per hour
- Medical insurance, vision insurance, and dental insurance based on full-time work status
- Paid Time Off (PTO*)
- Paid Sick leave: 1 hour of paid sick leave for every 40 hours
- Holiday Pay
- 401k retirement plan based on full-time work status
- Employee Discount Programs
- Opportunities for growth and career advancement
*Dough Zone USA and Moji Food are committed to creating a diverse work environment and are proud to be an equal employment opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Dough Zone USA and Moji Food participate in the E-Verify program to confirm the employment eligibility of all newly hired employees.
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