Event Senior Specialist

Event Senior Specialist

• You’re highly organized and detail-oriented, able to juggle multiple tasks and deadlines in a fast-paced environment while ensuring nothing slips through the cracks.
• You take initiative and follow through, progressing work independently with limited guidance and following up consistently—without needing to be reminded.
• You’re eager to learn and adapt quickly, diving into new tools and processes with curiosity, and striving to get up to speed independently whenever possible.
• You support complex marketing efforts with precision, helping manage execution while actively looking for ways to improve both efficiency and quality.
• You’re a clear communicator who builds trust, collaborating effectively across teams and ensuring stakeholders are informed, aligned, and supported.
• You’re growth-minded and receptive to feedback, seeking opportunities to strengthen your skills and contribute more effectively every step of the way.

• Get hands-on experience supporting large-scale, high-visibility events, building foundational skills in planning, logistics, and execution.
• Be part of a growing team shaping a new Events Center of Excellence, gaining exposure to how strategic event programs are built and scaled.
• Work on exciting, evolving events, contributing to programs that are expanding and adapting, giving you a front-row seat to innovation in action.
• Learn from experienced event professionals, agencies, and vendors, developing your skills through mentorship and real-world collaboration.

• Provide operational support to the events team, including managing documentation, scheduling meetings, and maintaining Slack channels for seamless communication.
• Track and manage event contracts and financial documentation, including quotes, scope of works (SOW) and request for proposals (RFP); collaborate with finance to ensure accurate tracking and timely payments.
• Onboard contractors and agencies, ensuring they have access to necessary systems, documents, and event information to ramp up quickly.
• Support event execution, coordinating program elements, ordering and managing swag and materials, and assisting with travel arrangements for site visits and customer participation.
• Assist with research and project and deadline management, helping senior team members stay organized and informed across multiple event initiatives.
• Deliver excellent customer and internal support, managing event inboxes and Slack channels, maintaining service plans and documentation, and coordinating attendee services like info desks and accessibility accommodations.

• 3+ years of professional event marketing experience, ideally within a tech company or fast-paced environment.
• Hands-on experience with pre-event planning and onsite execution, including customer-facing conferences and internal events such as Sales Kickoffs (SKOs).
• Proficient in Slack and Google Workspace tools (Gmail, Calendar, Sheets, Docs); experience with Tableau and Salesforce is a plus.
• Comfortable working cross-functionally with procurement and finance, especially in managing contracts, SOWs, and payments.
• Experience using event technology platforms such as Cvent, Eventbase, Rainfocus, or Splash is preferred.
• Proven ability to thrive in high-volume, fast-paced environments, managing multiple priorities with strong organization and attention to detail.

• Supportive environment with opportunities to work both autonomously and collaboratively
• Fun, inviting, and inclusive work environment
• This team is made up of passionate, kind, and smart people who exemplify what it means to be a team

• Qualtrics Experience Program - $1,800 for an experience of your choosing (eligible after a year)
• 30 paid days off - 15 PTO + 5 Personal Days + 10 Holiday Closures (additional after a year)
• On top of standard benefits package (medical employees and their families, dental, vision, life insurance, etc) we provide snacks, drinks, and free lunches in our offices