As an Executive Assistant, you'll manage calendars, coordinate travel, prepare materials for meetings, and ensure smooth operations for executives.
Billtrust is looking for a highly organized, proactive, and trustworthy Executive Assistant to support our Executive Leadership Team. In this critical role, you’ll act as a seamless extension of your leaders - managing schedules, coordinating logistics, and helping drive operational efficiency across teams. You’ll need strong business judgment, exceptional communication skills, and the ability to thrive in a fast-paced, dynamic environment. Flexibility is essential, as you’ll work across departments, handle evolving priorities, and protect time and focus for your executives.
What You'll Do
- Manage and prioritize complex, high-volume calendars across time zones
- Coordinate domestic and international travel, off-sites, and executive meetings
- Prepare materials and presentations; ensure meetings run smoothly
- Serve as a trusted liaison between executive team members and internal/external stakeholders
- Process expense reports and reconcile company credit cards
- Collaborate closely with other Executive Assistants and team members to drive alignment and efficiency
- Handle sensitive information with the highest level of confidentiality and discretion
What You'll Bring
- 5+ years of experience as an Executive Assistant or similar role
- Proven ability to manage multiple priorities with professionalism and composure
- Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Strong organizational and time management abilities
- High level of integrity, discretion, and emotional intelligence
The expected base salary range for this position is $80,000-$95,000 annually.
Compensation may vary depending on several factors, including a candidate’s qualifications, skills, experience, competencies, and geographic location. Some roles may qualify for extra incentives like equity, commissions, or other variable performance-related bonuses. Further details will be provided by our Talent Acquisition team during the interview process.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Billtrust, we celebrate and support diversity and are committed to creating an inclusive environment for all employees. So, if your experience aligns but doesn't exactly match each and every qualification, apply anyway. You may be exactly what we are looking for! What You'll Get:
- Work from Anywhere: Your home, a coffee shop, a company paid WeWork.... you decide!
- A Culture that Lives its Values: Our values are not just words or window dressing, they guide our decisions - big and small - each and every day.
- Flexible Working Hours: We support your lifestyle- the results are what count.
- Open PTO: Work-life balance is important. We believe in giving our employees time to truly relax and recharge.
- Sabbatical: A paid leave to reward longevity and commitment to Billtrust.
- Paid Parental Leave: To promote parent-child bonding and increase gender equity at home and in the workplace.
- Opportunities for Growth: Professional development can take many shapes. Join one of our seven ERGs or participate in our Mentor-Mentee, and Leadership development programs- we foster an environment where all employees can grow.
- Recognition: From Billtrust Bucks and CEO Shoutouts to Culture Champion and CEO Excellence Awards, our employees are recognized for hard work and outcomes achieved.
- Benefits: Medical, dental, vision, 401(k) with company match, short-term and long-term disability, flexible spending accounts, HSA, and life, cancer, and AD&D insurance.
- Minimal Bureaucracy: An entrepreneurial environment of ownership and accountability allows you to get work done.
Finance leaders turn to Billtrust to control costs, accelerate cash flow and improve customer satisfaction. As a B2B order-to-cash software and digital payments market leader, we help the world's leading brands get paid faster while transitioning from expensive paper invoicing and check acceptance to efficient electronic billing and payments. With over 2,600 global customers and more than $1 trillion invoice dollars processed, Billtrust delivers business value through deep industry expertise and a culture relentlessly focused on delivering meaningful customer outcomes. #LI-Remote
Top Skills
Excel
MS Office
Outlook
PowerPoint
Word
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