Executive Business Administrator

The AI Experiences (AIX) Monetization Product team is driving the next generation of AI-powered business growth and monetization across Microsoft. We are seeking an experienced Executive Business Administrator who excels in fast-paced environments, thrives in ambiguity, and brings operational rigor to complex organizations.

As an Executive Business Administrator, you will support multiple executive leaders and provide strategic business support across the organization. As a trusted partner, you will help maximize leadership effectiveness by driving operational excellence, enabling organizational priorities, managing critical business rhythms, and fostering collaboration across a broad network of stakeholders. This role requires sound judgment, executive presence, and the ability to balance competing priorities while operating with a high degree of autonomy in a fast-paced environment

Success in this role requires sound judgment, business acumen, executive presence, and the ability to anticipate needs while managing multiple priorities in a highly dynamic environment.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.  

Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

• Strategic Calendar & Executive Time Management
  
  • Drive proactive calendar management and executive prioritization, ensuring alignment to organizational objectives and business priorities. Exercise judgment in balancing competing demands and maximizing executive effectiveness.
• Cross-Functional Collaboration & Stakeholder Management
  
  • Build and maintain trusted relationships across organizations and act as a key liaison among internal and external stakeholders.
  • Facilitate communication, drive alignment, and help accelerate decision-making across complex business initiatives.
• Meeting, Event & Offsite Management
  
  • Own the planning, logistics, coordination, and execution of leadership meetings, offsites, town halls, employee engagement events, and strategic business forums while managing multiple deadlines and priorities.
• Travel & Executive Readiness
  
  • Coordinate complex domestic and international travel, create detailed itineraries, manage trip preparation and expense activities, and ensure leaders are prepared for high-impact engagements.
• Space Management
  • Partner with Space Lead with space-management process and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space requests. Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team. Determines future space planning needs and drives space changes based on utilization of data and upcoming organizational changes.
• Team Experience & Culture
  
  • Support employee lifecycle activities and foster an inclusive team environment through onboarding, recognition programs, morale initiatives, and culture-building efforts.
• Leadership, Influence & Continuous Improvement
  
  • Demonstrate executive maturity, discretion, and professionalism while contributing to the broader Business Support community through mentorship, knowledge sharing, process improvement, and operational excellence initiatives.

Required Qualifications:

• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+ years of experience mentoring others and contributing to team development.
• 3+ years of experience managing administrative budgets, events, morale programs, travel, and operational expenses.
• Experience managing complex executive calendars, travel, meeting logistics, and business operations activities.
• Demonstrated ability to navigate ambiguity, prioritize competing demands, and execute in a fast-paced, dynamic environment.
• Proven ability to build partnerships and collaborate effectively across organizations and stakeholder groups.
• Experience supporting Vice President or executive-level leaders within a large, global organization.
• Experience supporting organizational planning, headcount management, recruiting coordination, and employee lifecycle processes.
• Demonstrated ability to influence without authority and build solid cross-functional partnerships.
• Solid business acumen and understanding of organizational operations, planning, and execution.
• Solid digital fluency, including advanced Microsoft 365 skills and credible examples of applying AI and automation responsibly to simplify workflows, improve operational effectiveness, and drive measurable business impact.

#MicrosoftAI #AIX

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.