Administers post-award grants and contracts accounting, including funder billing, budgets, reconciliations, accruals, journal entries, compliance reporting, SEFA preparation, audits, and financial analysis. Supports fund accounting, internal controls, Uniform Guidance compliance, process improvements, and pre-award grant activities while collaborating with program, philanthropy, and accounting teams.
WHO is Sound Generations?
We are a comprehensive non-profit organization that serves older adults and people with disabilities in King County. Our mission is to partner with older adults to provide accessible and inclusive services so they can age their way.
We are currently seeking a Grants Administrator to join our accounting team in Seattle, WA.
What will YOU do?
The Contracts and Grants Manager and the Grants Admin are responsible for the integrity of the post award system, general ledger as it relates to grant and contract activity, and the flows into the general ledger for allocations for our not-for-profit organizations. This includes but is not limited to internal controls, reconciliations, accuracy, timeliness and consistency of all financial reporting for funders, billing funders, reviewing expenses tracking for coding to funding sources, allocations, and pre-award grant management support. This position Reports to the Contracts and Grants Manager.
Pay Rate: $92,000 - $95,500 per year.
Work Schedule: Monday Through Friday, 40 hours per week.
Benefits:
- Great Medical, Dental, Vision, Life and Disability insurance coverage for the employee and cost-sharing for family members.
- Employer contribution to 401k plan.
- 3 weeks paid vacation. Plus, paid sick leave, 13 paid holidays (11 scheduled and 2 floating holidays/personal days).
- Health Savings Account, Flexible Spending Account, Commuter benefits and more!
Responsibilities:
- Perform grants and contracts compliance with not-for-profit fund accounting including budgets, reporting, billing and correcting journals in compliance with GAAP, FASB, Uniform Guidance and regulatory requirements.
- Prepare annual budgets for each funder based on approved contract amounts, projected program expenditures, and funding requirements. Budgets are reviewed with program managers and the Contracts & Grants Manager.
- Understanding of internal controls to ensure compliance with grant and CFDA requirements. Responsible for preparing the Schedule of Expenditures of Federal Awards (SEFA) for federal grants, ensuring accuracy and completeness for annual audits.
- Prepared billing for Grants and Contracts and other receivables.
- Prepare Burn Rate Reports for Grant and Contract principals.
- Prepares the Accruals for Grants and Contracts for the monthly close process.
- Reconciliations regarding Grant and Contract accounts.
- Records deposits. Collaborates with Philanthropy on contributions accounting and recording of deposits and restrictions.
- Analyze and evaluate current workflows and procedures to identify and suggest opportunities for continued process improvement.
- Ensure timely monthly standalone audit ready; grant and contracts reconciliations as well as understanding how it flows to the Statement of Expenditures of Federal Assistance.
- Analyze complex financial and statistical data and determine their significance: prepare comprehensive narrative and visual statements supporting complex financial reports.
- Collaborate and recommend improvements for the accounting system(s) for the development and reporting of the organizations’ fund accounting, indirect cost, allocations and expenditures.
- Function as a technical expert to the organization in Uniform Guidance Compliance and related accounting policies and procedures. Build grant financial fluency at all levels of the organization.
- Maintain legal and contractual compliance. Understands grant administration.
- Analyze Uniform Guidance standards’ impact on the financial data and recommend operations changes as required.
- Prepare transactions and journals.
- Assists Grant Writer and Pre-Award Team opening grant applications.
- Represent program/department to internal and external audiences.
- Develop and maintain good relationships with cross-functional teams, staff, volunteers and people utilizing the same facilities and the public.
Requirements:
- Bachelor’s degree in accounting or related field.
- Proven expertise in funder audits.
- Three (3) years’ Grant and Contract experience required.
- Three (3) years’ professional accounting experience required.
- Three (3) years’ experience working with financial, budget, expense management software such as NetSuite, Intacct, MIP, Ramp, Expensify.
Sound Generations is an equal opportunity employer, and we value our diverse workforce. We welcome everyone who is interested in serving our local communities. Please contact our HR Team at [email protected] for help with accommodations or if you have any questions.
HOW do I Apply?
Please visit: https://soundgenerations.org/careers/
This position will remain open until filled. We look forward to learning more about you and what you can bring to Sound Generations.
Note: We do not provide sponsorship for a work visa or work authorizations.
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