People and Culture Associate II, Limited Term

People and Culture Associate II, Limited Term

The Allen Institute accelerates science for a healthier world through large-scale research designed to answer some of the most complex questions in biology. Our multi-disciplinary teams generate foundational knowledge, tools, and data to understand how our brain, cells, and immune system work. We share our work openly so others can build on it, move faster, and ask bigger questions. We drive discovery forward and create new possibilities for improving human health.

The mission of the Administration team is to enable the people and science of the Allen Institute. We connect teams, steward resources, and build strong systems that give our accelerators the stability and flexibility to pursue ambitious questions, collaborate across disciplines, and share their work openly.

The Allen Institute is looking for a detail-oriented People and Culture Associate to join our team and fully support the employee experience. In this role, you will use your detail oriented, accurate approach to support the employee’s day to day experience both in person and with our People and Culture (P&C) and administrative systems. The ideal candidate has a deep passion for supporting the employee experience. The ideal candidate fosters a strong passion within themselves and others for our unique mission-based non-profit.

This role is limited term, and is expected to last 6 months.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

• General administrative support for P&C programs such as meeting and training coordination and scheduling, employee and management email communications, employee file maintenance, data integrity and reporting
• Reference published P&C policies, guidelines, and guides, as well as additional Administrative resources available on Allen Connect (intranet) to respond to employee questions via phone, email, and in-person relating to pay, benefits, guidelines, policies, and compliance with timeliness, grace, and kindness
• Deliver on team’s service level agreement with proactive and timely customer follow up; keep employees informed of progress or resolution of their inquiry within a 24-hour turnaround
• Act as administrative owner the following P&C Processes:
  • New Hire Onboarding – administrative elements, including data entry, paperwork audit, training questionnaire, swag delivery, and onboarding room setup
  • I-9 verification, reverification, and maintenance
  • Separation Process – administrative elements per the Voluntary Separation Process
  • P&C Mail distribution
  • Employment verification
  • Immigration document support
  • Sharepoint maintenance – P&C site as requested
  • Other processes of similar capacity as needed
• Educate and assist employees and P&C peers with P&C processes and tools
• Communicate organizational culture, policies and procedures, tools, and resources
• Be a strong partner with the overall People and Culture team, ensuring handoffs and processes are seamlessly executed and continuously improved
• Accurate data entry into multiple P&C systems
• Assists with planning, project tracking, auditing, and implementing improvements to the P&C Associate domain
• Miscellaneous support duties, as assigned

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• High School diploma or equivalent required
• Possesses a basic knowledge of human resources laws and processes
• Proficiency with MS Word, Excel, Visio, PowerPoint, Outlook and SharePoint, along with a technical aptitude to learn new tools
• Customer service experience

Preferred Education and Experience

• Bachelor’s Degree or equivalent combination of degree and experience
• 6 months+ of related experience
• Passion for learning People and Culture subject matter and creating an exceptional employee experience
• Ability to learn new systems and processes, and to identify opportunities and collaboratively improve existing processes
• Ability to enjoy coordinating many tasks simultaneously
• High degree of personal organization and attention to detail
• Customer-focused and responsive
• Strong verbal and written communication skills
• Demonstrated proficiency in front-line P&C support to managers and employees
• Warm, collaborative approach

Physical Demands

• Fine motor movements in fingers/hands and visual acuity to operate computers and other office equipment
• Ability to occasionally lift, push or pull up to 30lbs

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.
• This role is limited term, and is expected to last 6 months

Annualized Salary Range

$58,850 - $72,100 *

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities