Senior Executive Assistant, PDESS

Your Daily Adventures Will Include:

• Calendar Management: Manage daily calendars and executive travel across multiple Global time zones - solving complex scheduling situations in a collaborative and team-oriented manner    

• Meeting Support: Preparing meeting agendas, materials, and minutes, and tracking action items

• Operational Support: Communicate directly and on behalf of the engineering, product, security, technical support teams both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications)

• Events: Work with C-level leaders and tenured teams on business rhythms and events  

• Project Management: Execute special projects and project manage events, effectively partnering with  cross-functional teams and managing deadline pressures while providing proactive updates  

• Operational Support: Anticipating the leaders' needs, streamlining workflows, and identifying opportunities for improvement. 

• Triage: Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs and executive staff  

• Data Management: Maintaining records and files, including confidential information, and managing CRM data 

• Expense Management: Processing and reconciling expenses accurately 

• Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through    

• Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers 

Our Vision of You:

• 5+ years of experience as an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment. 

• Great Communicator: You have the ability to write and communicate on the behalf of leadership showing exceptional writing and verbal communication skills  

• Go-Getter: You’re eager, resourceful, and constantly put your problem-solving skills to the test  

• Quick: Energetic is your baseline and you’re a fast learner. You get excited about and love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment  

• Team Player: you strive for greatness, and know that teamwork is the way to get there. You’re a natural leader! You are able to demonstrate the ability to influence outcomes. You're able to work independently and as part of a team! 

• Super Organized: You have a superior organizational aptitude and love the details while being able to be flexible  

• Tech Savvy: you utilize the latest tools to make your work as efficient as possible. You have a natural curiosity for the tech industry, and want to be part of a highly energetic and passionate team about to make history.  

• Proficient in Gmail/Google Suite  

• BA/BS degree or equivalent experience  

• Experience working with Engineering and Product strongly preferred!