Supports studio finance and budgeting, coordinates supplier billing and contracts, maintains operational tools and processes, manages studio space and archives, and coordinates tours, leadership reviews, offsites, and events. The role requires cross-functional stakeholder management, vendor coordination, operational leadership, comfort with AI and Google productivity tools, and the ability to solve problems in a fast-paced environment.
* Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.*
Location: Seattle, WA (onsite)
Job Responsibilities:
- ID Finance & Budget support
- Monitors email for new/updated quotes from suppliers, initiates purchase requests in finance systems, updates ID Team Finance and Budget spreadsheets so
- Partners with ID Operations Director and ID Studio Leads on quarterly forecasting and FY budget requests
- Vendor/Supplier coordination
- Works with external vendors to coordinate billing & invoicing
- Helps onboard new suppliers and manage existing supplier network
- Works with ID Studio Leads and Purchasing/Legal teams to ensure Contracts match the desired scope of work
- ID Studio Management
- Work with ID Operations Lead to create and maintain tools and processes to keep the studio running efficiently
- Help manage the ID Studio space and plan/coordinate Studio Tours and on-site Leadership Reviews
- Help manage storage and archival of appearance model/prototype within the studio
- Help plan and coordinate team offsites and events
Ideal Candidate:
- Background or experience working in Design industry a plus
- Candidate needs to be comfortable working with AI
- Comfortable building manual tools in Google productivity tools
- Background in hiring/building teams
- Operational leadership — ability to manage multi‑team, multi‑disciplinary projects with competing deadlines
- Cross‑functional communication and stakeholder management skills
- Technical knowledge of production processes, materials, and compliance standards
- Problem‑solving in fast‑paced environments and ability to navigate ambiguity
Kaleidoscope, an Infosys Company, is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran, or disability.
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