Manages the full accounts payable cycle, including invoice review and coding, payment processing, vendor record maintenance, discrepancy resolution, account reconciliations, accrued payable entries, audit support, and year-end 1099 reporting. Ensures accurate documentation, policy compliance, and timely responses to vendors while maintaining confidentiality of financial data.
Job Summary
The Accounts Payable Specialist will be responsible for managing the company’s full high-volume AP cycle. The job duties include but not limit to maintaining vendor records, processing AP invoices and payments in a timely and accurate manner according to company policies, reconciling credit card statements, preparing accrued payable journal entries, reconciling month end/year end AP related accounts, assisting with audit, producing 1099’s report timely for year end, and other duties as assigned. This is an onsite position in our Corporate Bellevue office, parking provided.
Key Responsibilities
- Invoice Management:
- Review and verify invoices for accuracy and completeness.
- Code and process invoices in the accounting system.
- Resolve discrepancies or disputes with vendors or purchasing managers.
- Payment Processing:
- Prepare and process weekly high volume pay run according to payment terms.
- Vendor Management:
- Maintain accurate vendor records including contact info and W9’s.
- Respond to vendor inquiries within established Service Level Agreement of 24-48 hours.
- Reconciliation and Reporting:
- Reconcile high-volume (200-300) accounts payable transactions weekly and ensure proper documentation.
- Prepare month-end and year-end accounts payable related reconciliations.
- Prepare documentation as requested for audits or internal reviews.
- Compliance and Policy Adherence:
- Ensure compliance with company policies, procedures, and relevant laws/regulations.
- Maintain confidentiality and integrity of financial data.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- BA degree in Accounting preferred or equivalent of at least 2 years of high-volume accounts payable experience.
- Proficient in accounting software and MS Excel.
- Strong attention to accuracy and details
- Excellent organizational and time-management skills.
- Effective communication and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced high-volume environment.
Be our partners and enjoy these with us:
- Salary ranges: $30.00 - $35.00 per hour
- Medical insurance, vision insurance, and dental insurance based on full-time work status
- Paid Time Off (PTO*)
- Paid Sick leave: 1 hour of paid sick leave for every 30 hours
- Holiday Pay (10 paid holiday days)
- 401k retirement plan based on full-time work status
- Employee Discount Programs
- Opportunities for growth and career advancement
Job Type: Full-Time, In-Person
*Dough Zone USA and Moji Food are committed to creating a diverse work environment and are proud to be an equal employment opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Dough Zone USA and Moji Food participate in the E-Verify program to confirm the employment eligibility of all newly hired employees.
*Dough Zone USA and Moji Food are committed to creating a diverse work environment and are proud to be an equal employment opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Dough Zone USA and Moji Food participate in the E-Verify program to confirm the employment eligibility of all newly hired employees.
Dough Zone USA Bellevue, Washington, USA Office
Bellevue, WA, United States
Dough Zone USA Seattle, Washington, USA Office
Seattle, United States
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