Contract Billing Supervisor

The Contract Billing Supervisor provides supervision and training to the Chickasaw Nation Industries Corporate Contract Billing team. This position is responsible for coordinating contract billing activities for timely and accurate delivery  ensuring CNI remains in  compliance with contract terms and regulations. The Contract Billing Supervisor also assesses productivity, drives continual process improvement, and provides direction to enhance internal controls and customer service.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    

ESSENTIAL REQUIREMENTS  

• Must be able to pass a background check

• Operational knowledge and skills in accounts receivable processes

• Knowledge and understanding of accounting regulatory and compliance standards (i.e., FAR, GAAP, SCA, etc.)

• Excellent computer skills with advanced proficiency in Microsoft Office programs (i.e., Excel, Access, Word and Outlook) and ability to utilize 10-key function

• Understanding of and experience using Adobe Professional

• Excellent supervisory skills with ability to effectively lead, mentor and train others

• Solid organizational skills relevant to carrying out day-to-day responsibilities

• Proficient in verbal, written and listening skills

• Exceptional customer service and relationship-building skills

• Detail-oriented with ability to effectively multi-task

• Ability to learn and apply new knowledge in a fast-paced environment

• Ability to effectively work both independently and in a team environment

KEY DUTIES AND RESPONSIBILITIES  

Essential Duties and responsibilities include the following. Other duties may be assigned. 

• Supervises and coordinates contract billing activities, ensuring an accurate accounts receivable system.

• Oversees the entry of contract billing data into the accounting system, ensuring that the information is properly coded and keyed.

• Responsible for accuracy of customer accounts, funding reconciliations, invoicing, and postings to accounts receivable. 

• Ensures that all billing and collection transactions comply with established policies and procedures.  Helps to ensure compliance with the Federal Acquisition Regulations (FAR), Service Contract Act (SCA), and Generally Accepted Accounting Principles.

• Works with the Finance Manager to drive continuous process improvement with a focus on consistency, efficiency and accuracy. 

• Enhances the professional development of staff by working with each direct report to provide constructive input for the successful achievement of yearly goals and objectives. 

• Provides training to new and existing staff, as needed. 

• Works with other departments to gather necessary information and to ensure continued customer satisfaction.

• Ensures monthly Accounts Receivable close deadlines are consistently met.

• Ensures proper filing and storage of records.

• Provides customer service to both internal and external parties.  Assists with customer billing inquiries.  Analyzes and resolves related problems or issues. 

• Provides requested information to support and comply with internal and external audits.

EDUCATION AND EXPERIENCE 

Bachelor’s degree in Accounting, Business or a related field of study and a minimum of four years directly related A/R experience, with at least one (1) year supervisory experience; or equivalent combination of education/experience.  Experience in federal government contracting preferred including various invoicing software such as Costpoint, Vipers, IPP, WAWF, Delphi-iSupplier etc..

PHYSICAL DEMANDS 

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 

EOE including Disability/Vet

The estimated pay range for this role is $50K to $65K, with the final offer contingent on location, skillset, and experience. 

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).