Top Entry Level Operations Jobs in Seattle, WA

Process daily mail, disputes, chargebacks, physical payments, credit disputes, and money orders accurately and on time. Resolve issues end-to-end, meet service-level targets, support compliance, and collaborate with Legal, Finance, Product, and Engineering. The role includes hands-on training and mentorship, with opportunities to advance into Operations II or specialist tracks.

Own buyout agreement execution, pricing and promotional exceptions, and HubSpot sales workflows. Coordinate across Operations, Sales, and RevOps; maintain accurate CRM records; review aging and pricing reports; support retention efforts; and ensure processes, documentation, and follow-ups remain accurate and timely.

Leads infrastructure resilience, lifecycle management, service delivery, major-incident response, vendor coordination, and operational readiness across a distributed plasma-center network. Oversees support teams and providers, technology roadmaps, continuity planning, compliance, budgets, and continuous improvement. Drives adoption of AIOps, automation, self-service, self-healing, connected-device management, and AI-assisted incident response while partnering with Plasma leadership in a regulated environment.

Supports building permit applications and administrative operations by reviewing documents, maintaining accurate records, tracking emails and submissions, researching requirements, following up with stakeholders, identifying errors, escalating issues, and managing deadlines across multiple projects. The role requires strong organization, communication, initiative, accountability, and comfort with repetitive administrative work, government processes, permitting software, AI tools, and spreadsheets.

Coordinates product operations for Krak’s consumer payments and banking products. Manages compliance, legal, fraud, risk, vendor, and launch dependencies; maintains operational trackers; supports incident response; interprets fraud, dispute, customer experience, and authorization metrics; and provides market, regulatory, and vendor intelligence to guide product decisions and roadmap planning.

Join TekniPlex's talent community to stay connected for future opportunities across various fields, contributing to innovative material solutions.

Remote administrative operations role for engineering graduates managing purchase workflows, invoices, bookkeeping (QuickBooks), scheduling, documentation (Google Workspace, DocuSign), vendor coordination, basic financial reporting, and supporting leadership with scientific writing, grants, patents, and presentations. Work U.S. business hours with cross-functional teams at a deep-tech startup.

Supports business analysis and team operations across requirements gathering, Power BI reporting, Dynamics 365 customer engagements, wireframes, feature validation, testing, rollout, documentation, stakeholder coordination, and user training. Also assists with workshops, meetings, events, communications, SharePoint updates, and broader operational priorities. The role requires independent problem-solving, adaptability, clear communication, and ownership across multiple projects and stakeholders.

Owns visit delivery, SLA attainment, clinician cost, roster health, and operational performance for assigned telehealth marketplace programs. Responsibilities include staffing strategy, data analysis, incentive deployment, real-time escalation playbooks, AI-agent oversight, client launches, program configuration, and cross-functional partnership. The role also supports client reviews, supply readiness, program expansions, and continuous improvement across Marketplace Operations.

Manage the full lifecycle of employer benefit plans, including setup, maintenance, closures, participant balances, employer accounts, and enrollment or contribution files. Resolve complex tier-three escalations, troubleshoot product and system issues, coordinate with internal teams and external partners, and maintain compliance with security policies and HIPAA. The role also supports peer training, process improvements, workflow efficiencies, special projects, and positive customer experiences.

Supports customer operations by improving data quality, consistency, and usability across Salesforce, ServiceNow, MyAlkami, and PingIdentity. Audits data flows, identifies record issues, documents integrations and processes, refines intake forms, supports dashboards and data cleanup, and participates in user acceptance testing. Collaborates with cross-functional stakeholders to establish data standards and improve customer and employee workflows. This remote contractor role is designed for recent graduates or career changers with strong organization, communication, and spreadsheet skills.

Operationalize workforce funding programs by administering ETPL listings, supporting partner onboarding, maintaining Salesforce records, resolving funding inquiries, documenting procedures, producing reports, researching public funding opportunities, and improving scalable workflows. The role coordinates across Product, Enrollment, Student Support, Marketing, Finance, and Sales while ensuring compliance, data accuracy, partner communication, and consistent support for funded enrollments.

Monitors donor replies, moderates content, triages and resolves support tickets, routes escalations, documents recurring issues, and maintains partner avatar videos. Collaborates with operations, customer success, and technical teams to support donor-impacting workflows. Requires strong written communication, sound judgment, attention to detail, organizational skills, comfort with multiple systems, and availability for nonstandard EST shifts and occasional Saturdays.

Build and operate Firecrawl’s legal operations function from scratch. Responsibilities include implementing contract, compliance, matter management, e-billing, and legal technology systems; managing contract intake and routing; overseeing outside counsel and vendors; tracking legal spend, contract volume, and turnaround times; supporting regulatory research; and automating repetitive workflows with technology and AI. The role partners closely with finance, sales, product, engineering, HR, security, and leadership.

Coordinates litigation support operations by triaging and routing tickets, managing Zendesk and phone communications, monitoring job milestones, requesting vendor updates, and keeping clients informed. Resolves cross-functional issues, escalates urgent requests, maintains accurate case records, and supports knowledge-base and meeting-note projects. The role requires organized, precise handling of high-volume, deadline-driven workflows and familiarity with legal documents and eFiling or case-management platforms.

Analyzes student support and academic data to identify trends, barriers, and intervention opportunities. Develops dashboards, KPIs, workflows, documentation, and reporting processes that improve advising operations, student persistence, retention, and degree completion. Partners with cross-functional academic and student support teams to translate operational needs into technology requirements, process improvements, and actionable insights.

Build and operate an AI-assisted revenue acquisition engine through prospect research, outbound campaigns, CRM automation, lead follow-up, database reactivation, appointment generation, pipeline management, reporting, and continuous campaign optimization. The role targets private-pay healthcare businesses and requires independently managing prospect data, workflows, messaging, qualification, and revenue-focused growth initiatives.

Supports Salesforce and go-to-market systems by maintaining data quality, preparing imports, assisting users, developing reports and dashboards, documenting requirements, testing enhancements, and providing training. Partners with cross-functional stakeholders to improve reporting, adoption, process efficiency, and system usability across revenue operations.

Provides administrative and operational support for warehouse and office functions. Duties include answering calls, maintaining customer orders, creating labels, processing intercompany transfers, entering received product quantities, supporting shipping and receiving, recording customer payments, coordinating with warehouse, transportation, and sales teams, and completing documentation and special projects.

Provide administrative support for grant applications from intake through submission. Maintain grant calendars and deadlines, extract portal requirements, format templates, prepare and attach supporting documents, enter approved narratives, and conduct detailed accuracy, completeness, proofreading, and formatting checks. Escalate missing information or technical issues, submit approved applications, capture confirmation receipts, and update statuses in AgentPro.

Analyze retailer sales, SKU, inventory, forecasting, product assortment, market trends, and product-level profitability. Prepare forecasts, P&L statements, POS reports, and ad hoc analyses, presenting insights to internal teams and retail customers. Collaborate with Sales, Marketing, Commercial, Buyers, and Inventory Planning teams. Identify process inefficiencies, document best practices, and implement scalable improvements.

The Operations Associate will provide administrative assistance and operational support, manage communications, perform data entry, and organize meetings.

Galaxy Ventures is building a confidential talent network of operations candidates for portfolio companies in the crypto industry, allowing for discreet job matching and networking opportunities.

Manage back-end operations of an AI-powered autonomous fundraising system, including human-in-the-loop review, AI training, knowledgebase development, documentation, onboarding, basic website/content support, third-party platform coordination, JIRA issue reporting, and customer troubleshooting.

Provide administrative and operational support to the Operations team, including scheduling meetings, updating work requests, formatting documents, assisting with shipping/fulfillment, resolving customer service issues, mitigating risks, and supporting ongoing projects and general office duties to ensure deadlines and team objectives are met.