Top Tech Jobs & Startup Jobs in Seattle, WA

Provides advanced administrative support to a VP or senior officer by managing complex calendars, correspondence, meetings, travel, budgets, confidential information, stakeholder communications, and strategic initiative tracking. The role coordinates with executives, boards, internal teams, and external partners; prepares reports and presentations; monitors expenses; and proactively improves administrative processes. This is a hybrid position requiring discretion, organization, independent judgment, and strong attention to detail.

Manages administrative operations for the Philanthropy department and provides executive-level support to the VP. Responsibilities include supervising administrative staff, supporting budgets, developing procedures, analyzing operational reports, improving processes, coordinating space and resources, preparing presentations and correspondence, and handling complex internal and external communications. The role requires discretion, independent judgment, strong organization, and occasional travel or evening and weekend work.

Provides independent administrative coordination for Hematology Oncology faculty and clinical research programs. Responsibilities include calendar and travel management, reimbursements, personnel administration, faculty CVs and bibliographies, billing and statistical reports, manuscripts, space and equipment coordination, grant preparation, policy implementation, and special projects. The role supports investigators, coordinates with internal and external stakeholders, and requires discretion, accuracy, judgment, and familiarity with research or clinical environments.

Develops and manages financial budgets for industry-sponsored and investigator-initiated clinical trials. Performs coverage analysis, billing grid and contract reviews, startup documentation, budget negotiations, post-award financial monitoring, forecasting, variance analysis, and budget-to-actual reporting. Partners with clinical research teams, faculty, sponsors, and central offices to ensure compliant study financial management and improve pre-award processes.

Provides financial management for clinical trials, including developing and negotiating budgets, monitoring spending, processing invoices, analyzing variances, forecasting, and ensuring billing compliance. Coordinates study startup and financial updates across clinical research teams, sponsors, clinics, and institutional systems. Supports pre- and post-award activities, prepares financial reports, manages cost allocations, and recommends process improvements.

Provides pre- and post-award administration for sponsored research, including grant submissions, budgeting, financial reconciliation, compliance, reporting, effort tracking, procurement, and award closeout. Partners with investigators and program leaders on forecasting, regulatory requirements, operational planning, HR coordination, and research administration. Supports complex portfolios involving multi-site projects and subawards while generating reports and resolving financial discrepancies.

Supports day-to-day HR operations, including Workday HCM transactions, employee onboarding, I-9 verification, HR reception, employee inquiries, form processing, data archiving, phone coverage, and HR inbox triage. The role provides Tier 1 and Tier 2 support, maintains confidentiality, and assists employees with HR policies, procedures, forms, and related requests in a hybrid work environment.

Provides executive and administrative support for an Imaging and Procedures leader, including complex calendar and schedule management, meeting preparation, travel arrangements, communications, process coordination, onboarding, knowledge management, regulatory visit support, budget tracking, and collaboration with internal and external partners. The role is fully onsite, requires strong organizational and communication skills, and involves handling confidential information.

Supports faculty and research personnel with sponsored research administration, grant submissions, budgets, financial reporting, time and effort reconciliation, purchasing, compliance, and daily program operations. Coordinates regulatory documentation, faculty administrative activities, reporting, and external collaboration agreements. Provides strategic guidance on funding applications, monitors project expenditures, prepares financial projections, and coaches lower-level staff while working collaboratively across departments.

Coordinates daily administrative and customer-service activities for peer-to-peer and memorial fundraising programs. Responsibilities include responding to donor inquiries, maintaining fundraising pages, processing and reporting gift information, supporting meetings, reconciling budgets, managing records, entering and maintaining data, coordinating across teams, and improving documented processes. The role is hybrid in Seattle and may require occasional travel plus evening or weekend work.